We have created policies for employers utilizing our recruiting services, including participation at career fairs, information sessions, Handshake, and other services. These policies are not all-inclusive; they are intended to serve as a framework within which the career planning, placement, and recruitment processes should function, and as a foundation upon which professionalism can be promoted. It is imperative that all parties involved in the recruitment process become fully aware and informed of their responsibilities and of the policies that we have set forth.
By acting in accordance with these policies and guidelines, individuals and organizations can help Career Services maintain a professional, fair and successful recruiting environment for all parties concerned. Your use of both our services and the Handshake platform constitutes your binding agreement to the following policies.
On-Campus Recruiting & Job Posting Policies
All bona fide full-time, part-time, seasonal, and short-term positions and other types of recruiting opportunities for organizations that abide to the Employer Policies noted above, may be posted on Handshake. However, on-campus recruiting (info sessions, career fairs, interviews, tabling) is intended for use by organizations recruiting for paid full-time, part-time and internship positions. On-Campus Recruiting is not intended for use by organizations recruiting volunteers. Graduate Programs are permitted to post on Handshake and partake in select on-campus recruiting activities.
Postings in Handshake
Preselection Screening Criteria: Major, school year, GPA and work authorization are the screening criteria used for positions in Handshake. Any student who meets these job requirements (as determined by the employer) and submits a resume will be deemed a "fully qualified" applicant. Other interested students who do not match the screening criteria will still be able to submit resumes. They will be appear as "not fully qualified" and are available as candidates for your consideration. Therefore, enter your screening specifications carefully, but without being too restrictive, to ensure the best possible "fully qualified" applicant pool. Note: Postings that request donations, fundraising, application fees, or investments cannot be listed on Handshake. Also, UCSB does not have a Co-Op program so these postings are rarely approved.
Contacting Students via Handshake
Handshake allows those employers with an 80% or above trust score to search for students who have made their profiles public in Handshake and to contact them via the system. Please only contact students who meet your class level, major and experience qualifications for your postings. If students do not respond to your initial request, do not continue to message or spam them with your posting. Also, do not tell students that Career Services provided you with their contact information or that we are in partnership with you unless you are part of our Corporate Partner Program; by doing so you violate our policies regarding misrepresentation which may cause your recruiting privileges to be revoked.
On-Campus Interviews
- Employers are asked to respect the neutrality of the On-Campus Interviewing reception area. Students may feel uncomfortable talking to other employers while waiting to be called by their scheduled interviewers. A maximum of four greeters per company are permitted as long as their presence does not create an unpleasant environment for students and other recruiters and does not interfere with other Career Services business. The waiting area is located inside of Career Services and our staff will be working nearby so we ask that all greeters keep conversations quiet and to a minimum as the space is small.
- Employers can utilize interview and presentation facilities to speak with currently enrolled UCSB students. Alumni are not eligible to participate in OCI. We still encourage you to interview our alumni for your open positions; you will just have to meet with them at your company location, remotely, or in an agreed upon space outside of the career center.
- Employers are asked to cancel an interview reservation prior to the resume submission deadline posted on your schedule. Space is in demand, and your early cancellation will give other employers an opportunity to meet with students. Keep in mind, last minute cancellations and no-shows will negatively affect your campus image among students who expect to interview with your organization. Career Services may also choose to revoke your interviewing privileges in the future if you fail to cancel or do so last minute. To cancel a visit please phone (805) 893-4636 during regular business hours, during non-business hours, you may leave a voice message.
- "ROOM ONLY” Interview Schedules: If you do not use our web-based system to schedule interviews, a list of candidates with interview appointments must be provided to Career Services one (1) day prior to meeting with the students and/or alumni.
Confidentiality of Student Information
By completing the Handshake registration form and submitting resumes and other application materials for opportunities posted on Handshake, students provide Career Services authorization to release employment materials to those selected prospective employers. Employment professionals must maintain the confidentiality of all student information released to them, regardless of the source, including personal documents, written records/reports, and computer databases. This means that there should be no disclosure of student information to another organization without the prior written consent of the student, unless necessitated by health and/or safety considerations, in accordance with the Family Educational Rights and Privacy Act (FERPA).
Employment Eligibility
In compliance with the Department of Justice's rulings regarding citizenship discrimination and best practices for online job postings, UCSB Career Services does no screening of candidates in Handshake based upon employment eligibility. Employers may include employment eligibility information in their Handshake job descriptions as a point of information for potential candidates so that the candidates may self-screen.
Employers are encouraged to consult with their legal counsel and establish legally permissible internal screening procedures before posting jobs or recruiting on campus. Career Services reserves the right to modify or remove any statements or job postings that include any potentially illegal or discriminatory language.
More information re: the DOJ's decisions can be found at:
http://www.justice.gov/crt/about/osc/htm/best_practices.php
http://www.justice.gov/opa/pr/2011/May/11-crt-705.html
Compensation and Fees
- Employers offering paid positions must pay at least the California State minimum wage or the applicable local minimum wage if higher (calculated over any time scale such as hourly, weekly, semi-monthly, monthly or annually).
- Cryptocurrency, bitcoin, tokens, fiat or equity are not acceptable forms of payment.
- Commission Sales Positions: If no initial base salary is provided, the form of remuneration should be clearly stated in the employer's job descriptions and at the time of the initial interviews.
- Postings that request donations, fundraising, application fees, or investments cannot be listed on Handshake.
Career Services reserves the right to remove job listings on Handshake or decline further service to those employers who do not abide by these compensation/fee guidelines.
